Transfer of Information Process

FP/ AFP 2017 Transfer of Information

The TOI process is designed to support medical students in their transition from medical school to foundation school, up until the point of full registration with the GMC. All applicants the Foundation Programme must comply with the TOI process and complete a form. For UK medical school graduates, the form will be sent to them by their medical school; for non-UK medical school graduates, or UK medical school graduates who graduated prior to 2 August 2015 the form will be sent to them by the UKFPO's Eligibility Office.

For details of the requirements and timeline please download the guidance below. You can also download a copy of the form:

The full guidance for 2017 can be downloaded here.

TOI 2017 form

TOI 2017 contacts at medical/foundation schools

Summary of process and timeline

So that you can see where your actions fit in with the overall TOI process, please see the timeline below:

Date Action and overview of process Action owner
Autumn 2016 UK medical school to hold an 'early review' meeting between medical and foundation school staff. the meeting should aim to identify any final year medical students for whom there are considerations that may impact on the location/delivery of the Foundation Programme. Medical school
As above

UK medical school to invite any students identified through the 'early review' meeting to attend a confidential meeting to discuss:

  • TOI: to provide guidance on information which is relevant to the delivery of the Foundation Programme and the level of detail to be provided on the TOI form.
  • (and if applicable) 'Special Circumstances' FP application information. This only applies if the considerations identified are judged to impact on the location of the Foundation Programme.

(this is a separate process to TOI; please see the Special Circumstances procss available on the UKFPO website for details) 

Medical school and medical student
January–March 2017 UK medical school to send guidance and a TOI form to all final year students applying for the Foundation Programme Medical school
as above Medical student to seek guidance if required from medical school re completing the form Medical student
as above UKFPO Eligibility Office to send a TOI form to ever Eligibility Office FP applicant. UKFPO
As soon as possible/ by , no later than 28th April 2017. Non-Eligibility Office FP applicant to complete a TOI form and return to the named individual at their UK medical school Medical student

As soon as possible/ by , no later than 31st May 2017.

Or no later than a week after allocation for those on the reserve list*

UK medical school to review student completed TOI forms and, if necessary, to add relevant information to the form.

Once the level of information is appropriate, all forms endorsed and signed by the medical school.

Medical school to send original form to the allocated foundation school. Copies of the form should be made (one for the medical student and one for medical school records).

Medical school

As soon as possible/ by , no later than 31st May 2017.

Or no later than a week after allocation for those on the reserve list*

Eligibility Office FP applicants only to complete all details on the TOI form (including having obtained medical school endorsement and signature).

FP applicant to send original TOI form to allocated foundation school. A copy of the form should be kept by the applicant.

Medical student
As soon as the TOI form is received, no later than 2nd June 2017

Foundation schools to receive TOI forms.

Foundation school to consider if any adjustments or additional support may be provided to enhance the training and development of the new foundation doctor.

Foundation school
July/August 2017 Foundation doctor and educational supervisor to discuss educational progress details at the 'initial meeting with educational supervisor'. Foundation doctor and educational supervisor

 

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